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Presentation, discussion, and possible action regarding a material change to the Multifamily Management System (MMS) contract
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RECOMMENDED ACTION
recommendation
WHEREAS, the Department previously entered into a contract for the development of the Multifamily Management System (MMS), a software platform intended to support the multifamily application process from intake through underwriting, award, and reporting;
WHEREAS, Tex. Gov't Code ?2155.088 requires approval by the Governing Board for a material change to an awarded contract for goods or services, including an increase in the total consideration to be paid under a contract by at least 10%; and
WHEREAS, due to scope refinements, project timing impacts, and technical requirements encountered during implementation, the total contract amount is projected to increase to approximately 117% of the original contract value, thereby requiring Board approval;
NOW, therefore, it is hereby
RESOLVED, that the requested material change to the MMS contract is approved as presented at this meeting, and the Executive Director and his designees are each authorized, directed, and empowered to take all necessary action to effectuate the foregoing.
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BACKGROUND
The Multifamily Management System (MMS) project was initiated to develop a customized system to support the Department's multifamily application and underwriting processes, with the goal of improving data management and reducing reliance on manual workflows.
The original contract amount for MMS development was approximately $3.53 million, with a total project budget of $3.825 million approved through the 2024-2025 Legislative Appropriations Request (LAR).
As implementation progressed, the Department worked with the vendor to define and develop system functionality aligned with program requirements. During this process, additional scope elements were incorporated, and project timelines were impacted by coordination with external technology infrastructure,...
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